Whether you enlist the help of a construction management team or handle your business move in-house, one thing is a must: stay organized. Download our free Business Move Checklist and Business Move Coordination Tasks here to keep organized and make sure your company doesn’t miss a beat when it comes time for this exciting but challenging time in every business’ evolution. When it comes time to make a new home for your company, be sure to have this helpful resource at your finger tips.
Business Move Prep Tasks – 2 Months Prior to Move:
- Develop preliminary move sequence/timeline preparation
- Determine deinstallation and reinstallation timing of server, desktop and phone lines with IT
- Determine common area packing and moving, including coffee/break rooms, copy rooms, etc.
- Define areas of responsibility among employees and staff
- Assign a Movie Liaison for each department if applicable
- Schedule Move Committee coordination meeting and distribute assignments
- Prepare lab equipment ID matrix of all equipment moving if applicable
Business Move Prep Tasks – 1 Month Prior to Move:
- Review and tweak move schedule as needed
- Assign move numbers/labeling for each room that will be packed up
- Create employee move packets and instructions on how to move
- Prepare agenda for move orientation meeting
- Create public relations campaign with press releases to highlight new location
- Determine off-site storage location for old files
- Confirm insurance needs for the move
- Discuss and finalize security procedures
- Coordinate to add your listing to new lobby directory
Business Move Prep Tasks – 2 Weeks Prior to Move:
- Finalize move schedule
- Hold employee move orientation meeting and hand out move packets
- Schedule packing material and label delivery
- Prepare employee handout with layout of the new space
- Schedule move day onsite assistance
- Create an emergency contact list including the moving company, building management, utilities, telecommunications, etc.
- Set up a lost and found at both current office and future office
- Identify move command central – for mover and employee inquiries
- Select cleaning vendor for post-move if applicable
Business Move Prep Tasks – Week of Move:
- Tag and label destination site with room numbers and equipment IDs
- Mount ‘You are here’ floor plans and color-coded instructions
- Schedule training for all emergency procedures at new location
- Distribute emergency contact list
- Review and finalize move schedule and distribute to Move Committee
- Prep building for move
- Distribute new security ID cardkey entry badges
- Change locks and access codes at new location, as close to Moving Day as possible
Business Move Prep Tasks – Day of Move:
- Assign move liaisons for current office and destination office
- Utilize onsite help to coordinate move related questions
- Complete job walk each day of move of schedule/completion/damage, etc.
- Allocate keys and/or access cards for new location
- Distribute employee handouts at their new destination